My PennDot Page

My PennDot References

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My PennDot Bookmarked Resources

ECMS Home Page- Click Here

ECMS Home Page, old version- Click Here

ECMS II Reference Guide .pdf file- Click Here

Construction Forms – (CS and TR Forms Listing) – Click Here

Contract Item Nos.- Catalog Click Here

RC Standards- Click Here

BC Standards- BC-700M-  Click Here

Standards for Bridge Design- BD-600 (Dual Unit)- Click Here

Form 408- Click Here

Bulletin 15 (Updated)- Click Here

Construction Manual (Pub. 8)- Click Here

Pennsylvania Test Methods (PTM’S)- Click Here

Project Office Manual (P.O.M.) Click Here

Temporary Traffic Control Guidelines (Pub. 213)- Click Here

Traffic Control Pavement Markings & Signing Standards-(TC 8600 & 8700)- Click Here

Traffic Standards (TC-7800 Series) Signals- Click Here

 

PennDOT Dictrict Offices

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- Disrtict 7-0

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- Disrtict 11-0

- Disrtict 12-0

 

PennDot Video Log- Click Here

Pennsylvania State Agencies- Click Here

My PennDot Page

This is a place where I can store my PennDot experiences. Nothing fancy, just some construction photos, useful data I may want to find again sometime in the future, and information to share with others.

 

On occasion, some folks have asked me to send them a series of construction photos in an email for some useful purpose. Good quality photos are usually large in file size. Most email programs have file size limits, and result in only allowing one or two photos being sent per email.

 

With this website, I can upload photos here and refer those requesting copies of my photos to this website, and now, they view them here. And of course, anyone can save any photo from this site to their hard drive or stick drive, and do whatever they want with the photos at their choosing.

 

In the future, I plan to post some articles here about my construction project experiences to give this website some addition meaning.

 

If you have your own unique PennDot construction stories that you would like to share with others, send your stories and photos to me and I will place them on this site. See my “Contact Us” for where to send to.

 

Anyway, thanks for visiting my site.

Stored Material Payment Eligibility

 

Reference: Pub. 408, Section 110.06 Material Stored on Hand

(a) Stored Material. The Representative may authorize payment for certain material, before its incorporation into the work. Upon the Contractor’s written request and the Representative’s written approval, the Contractor may be paid 100% of the cost of the material, less the pro-rata share of the retainage, if any; provided the quantity of stored material does not exceed the total estimated quantity required to complete the project, the cost is at least $1,000 but does not exceed 90% of the contract price of the applicable contract item and/or component item, and the accumulative costs do not exceed 25% of the current contract amount. The cost of the material is that amount to be paid by the Contractor as evidenced by invoices. Fabricated structural steel that is to receive a protective coating may be approved for prepayment at 75% of the contract price of the applicable contract item and/or component item, before application of the coating, provided the structure has been fully fabricated and preassembly of field connections has been made.

 

The first part of the first sentence starts out with: The Representative may authorize payment for certain material, …

 

may authorize, or may not!

 

On any given project, as far as I can detect, a stored material must be on the eligibility list to be eligible for stored material pre-payment.

 

The quickest way to find out if materials are eligible for stored material payments is to look it up in ECMS. You will need access to ECMS for the project you are wanting to look up a bid item number to find out if it is eligible for stored material. The material being furnished is for what bid item number?

 

Once this is established, simply log in to ECMS for the project you are wanting to look up stored material payment eligibility. Click-on CONSTRUCTION ITEMS. The next screen will open, and along the left side, every Item Number is listed.

 

Next, Click-on the Item Number you are looking up for Stored Material Eligibility.

 

The next screen will open up. Under the ITEM DETAIL heading, you will find a sub-heading: Stored Materials. It will indicate either, “Eligible for General Stored Materials PrePayments”, or “Not Eligible for Stored Materials PrePayments”

 

That’s it.

 

Contractors, please use common sense when applying for stored material pre-payment for many of reasons.

 

The materials will many times be stored on the job site where it may possibly become damaged, as it was stored in a place where other construction activities may get to close with construction operating equipment. Or, some of the stored materials may become stolen, or missing. And, depending upon the nature of the kinds of stored material, they may become damaged from the elements if not properly covered.

 

It some instances, it only requires some initial planning by the Contractor’s project personnel to take the time to schedule their material shipments so that they arrive just before needing them in the quantities that you need during the next month or so.

 

For example, you have a site improvement project that will last for this coming construction season, and you will need two truckloads of precast inlets and tops to complete the project. Schedule one truckload of inlets that you need during the beginning of the season, and order the second truckload in time to get them there just before you need them later in the season.

 

Also, if you do need to submit for stored materials pre-payment, don’t forget to read the rest of the specification section covering Section 110.06 Material Stored on Hand.

 

There are several more conditions that must be met prior to getting your stored materials list approved by the inspector, so be sure to read the spec section thoroughly to do everything required that applies to your situation. Failure to do this will delay your stored material pre-payments.

 

There are, of course, good reasons to submit for stored materials prepayments, but again, use good common sense, and don’t overuse this spec section on a project. It creates a lot of additional work for the project inspector, and if you over use, or abuse it, the inspector will be overwhelmed with unnecessary paperwork.

 

Please comment freely on this site if you have additional views, or questions concerning this matter.

Transportation Construction Inspectors

Inspector’s duties:
“105.11 DUTIES OF THE INSPECTOR—Authorized inspectors, who perform their duties under the direction of the Representative, will be assigned to the project.
Execute work under the observation and subject to examination of an inspector(s); carry out such work during the normal working hours of the day, unless specifically directed otherwise. If work is performed during nighttime hours with permission, provide sufficient artificial lighting to assure proper inspection and workmanship.

The inspector is not authorized to do the following: revoke, alter, enlarge, relax, or release any requirements of the specifications; approve or accept any portion of the work; or issue instructions contrary to the plans and specifications.

The presence of the inspector during the performance of any work on the project will not relieve the Contractor of the responsibility for work that is later determined by the Representative to be defective.”
(Ref: Form 408)

And when dealing with contractors, always be aware of the contractor’s creed so that you aware of what to expect.

The Contractors’ Creed
“It is always better to ask for forgiveness later, then to get permission first”